The Essentials Day-of-Event package is indispensable to any Bride and Groom looking for a point of contact for their day of the event to provide a stress-free day and allow them to enjoy being in the moment.
While you are getting ready, having some bubbly and enjoying your family and friends we are taking care of the details at your Ceremony and Reception site.
Day-of-Event Service starts the day you contract with me. Your stress-reducing plan starts with an initial “Phone conference” where I will assess your needs, and help you with vendor referrals. You will have my email and phone contact infomration for questions and guidance throughout the process.
I will send you an organization packet to help you check and balance all your fine details which we will then organize into a format for the wedding day. There is an on-site “Detail” meeting for us to go over all your plans and fine points alongside the venue facility contact. A timeline and diagram will be provided for you to use for the seating of your guests.
I will be on-site at your Rehearsal to orchestrate the bridal party and family. Day of the event includes Wedding day service up to 3 hours in advance, contacting all vendors prior to the event, overseeing Vendor set-up and arrival, and being on-site through Dinner service and all formal events.
This service is for the couple who have found their location, hired most of their vendors and planned their details. What is critical on your wedding day is to have a contact person to act as an on-site manager to facilitate all elements above and beyond what the facility coordinator is responsible for, which is to manage the location. This allows you to be “in the moment” on your wedding day while someone else handles the details.
Day-of-Event
- Liaison to facility confirming details as requested by the Client
- Confirm details with all vendors prior to the event
- Issue Final Payments and Gratuities to Vendors
- Prepare an itinerary for all involved, ensuring a successful day
- Up to 5 Hours of Phone Consultation time
- Up to 8 Hours of Coordination/ On-Site Time
- On-site Details Meeting Prior to Event
- Handle any emergencies that may arise
Ceremony Services
Rehearsal
- Instruction for ushers in seating your guests
- Procedure for seating family and special guests
- Order and placement of your attendants.
- Keep bride informed as to the progress of ceremony
- The timing of music and entries
Wedding Day / Ceremony
- Complete walk-through of ceremony
- Verify everything is in place for the ceremony
- Oversee music and entry cues
- Cue attendants and Bride (spacing, timing, etc.)
- Direct guests to the reception at end of Ceremony
- Verify Rings and Marriage License
Reception Services
- Guests Lodging and Entertainment listings
- Professional Vendor Referrals will be available
- Telephone all Vendors one week in advance
- Oversee Vendors and all details of Ceremony/Reception
- Confirm that floor plan is set as was requested
- See that music is being played appropriately
- Work with the caterer to assure that serving time is on schedule
- Provide an Itinerary for the day of the event
- See to the needs and comfort of guests
- Communicate with Photographer, DJ etc. about Formalities
- Check Restrooms and site for Cleanliness
- Set-up guest sign-in table
- Arrange Receiving line (If applicable)
- Set Assigned seating and reserved tables
- Set out Toasting glasses, Cake Cutter, etc.
- Check supplies at Cake, Gift and Guest Tables
- Arrange Rentals items for the event
- Keep all Formal activities on Schedule
- Issue Final Payments/Gratuities to Vendors
- Handle any emergencies that may arise
Remember, although Family and friends are generous to offer their help, they are not trained or qualified to handle what can be an overwhelming responsibility.... consider the significance of this day. Call for availability (951) 216-9555
Total Cost for a stress-free day starting at: $2000.00*
Consider An Upgrade to our “LAVISH PLANNING” Package for a nominal fee of only $500.00 more than the Essentials Day-of-Event package. This package includes ALL Day-of-Event services plus so much more.
* Some discounts apply, please enquire.
